Useful Information

FACILITIES FOR BARE SPACE

General facilities for Bare Space include general Power load respective per 36 sq meter space booked, general security, general decoration in and around exhibition halls, signage, general illumination inside and outside halls, cleaning of aisles and exterior, general publicity for visitor promotion, entry in exhibition hall, free entry in Trade Fair Directory, one copy of Trade Fair Directory, Other chases like power, water compressed air are to be paid separately. Kindly ask organizer for rates for additional requirements.

FACILITIES FOR BUILDUP STALL

Package of facilities for built up stalls includes back and side partitions with modern prefabricated system similar to Octanorm and PVC lamination panels, synthetic carpet, fascia in English written in uniform style, General Lightings, One power socket per stall, One counter & two chairs for every 9 square meters, electricity consumption for lighting, general security in Exhibition halls, general decoration in and around halls, general publicity for visitor promotion, entry in the exhibition hall, free entry in Trade Fair Directory, one copy of Trade Fair Directory.

SHOW DIRECTORY

The Organizers will publish a Trade Fair/ Show Directory which entitles the exhibitors a free entry in Directory covering name and address of exhibitor, name of chief executive, telephone, fax area of specialization, exhibits displayed and company profile not exceeding 100 words. All exhibitors are required to provide above information in soft copy at least two months advance. In case organizers don’t receive this information, organizer shall publish all available information.

PAYMENT

Exhibitors are required to follow payment schedule as prescribed in Space Booking form. Possession of Space shall be given only upon full and final payment.

SUBLETTING OF STALL SPACE IS STRICTLY PROHIBITED

SUBMISSION OF DRAWINGS

Exhibitors with Bare Space are to submit design of the stall to Organizers and obtain approval for the plans in writing. 4 copies of the plans with front/side elevations, special features of the display & electrical plan etc. are to be submitted 2 months before the schedule date of event.

EXHIBITORS ARE REQUIRED TO COMPLY WITH INSTRUCTIONS

Issued by Organizers regarding schedule for setting up and dismantling stalls. Failure to comply with the instructions will attract penal charges and Exhibitors are liable to pay the penal rental.

OVERALL HEIGHTS OF DISPLAY:

Normal heights of stands shall be 2.50 mts. (8 ft.) If exhibitors are particular of heights more than 2.50 mts., written permission of Organizers may be obtained after submitting appropriate plans.

FLOOR PLAN

ORGANIZER RESERVES THE RIGHT TO ALTER THE FLOOR PLAN

TAX DEDUCTION AT SOURCE (TDS) :

Tax can be deducted at prevailing rate of TDS as per prescribed in income tax laws. TAN*(*Please furnish the TAN details mandatorily should you wish to deduct TDS while making the Payment)

EXHIBITS HANDLING

The services of cranes and Forklifts through authorized service provider will be available at extra cost. The cost has to be settled directly with the service provider.

INSURANCE

Organizers shall not be responsible for any loss whatsoever incurred by Exhibitor and they should obtain insurance coverage for their exhibits against all risks and for the periods covering preparation, Setting up, Mounting and Dismantling and return transit.

COUNTER SALES

Counter sales are not permitted at the Exhibition.

FORCE MAJEURE

In the event of any delay or failure of performance is caused by matters beyond reasonable control of the organizer, but not limited to, the acts of God, acts of Governmental authority, delays in receipt of approvals/permissions/sanctions from statutory authorities, strikes, lockouts, trade disputes or other concerned acts of workmen, fire, flood, severe drought, explosion, riot, war, breakdown, etc., the exhibitors will not hold the oganizer responsible for cancellation or postponement of the exhibition or any claim whatsoever, and the organizer will not be liable to refund the Participation fees paid by the Exhibitor.

Disputes

Disputes, if any, arising out of unresolved matters between exhibitor and Amaze Exhibitions shall be settled by arbitration in accordance with the Arbitration and Conciliation Act 1996. The arbitration proceedings will be conducted in English and at New Delhi, only

CARNET (To be Advised)

The facility of duty free temporary import will be available only to foreign exhibitors/participants from the following countries: Australia, Austria, Belarus, Belgium, Brazil, Canada, China, Egypt, France, Germany, Hong Kong, Italy, Israel, Iran, Japan, Korea, Malaysia, Myanmar, Nigeria, New Zealand, Russia, Singapore, Spain, Sweden, South Africa, Switzerland, Turkey, Thailand, Tajikistan, Taiwan, Tanzania, Ukraine, UK, USA, UAE and Vietnam.

* Temporary import will be allowed under ATA Carnet System